The internship policy will be applicable to all the students who apply for internships extended through
SPO, for the session 2018-19 and will be followed for the entire duration of the session. Internship
support provided by SPO to participating (registered) students does not carry any guarantee on
securing an internship opportunity.
Eligibility and Guidelines for internships
The role of the SPO (Students' Placement Office) is of a facilitator and counsellor for internship
activities. Registering for internship with SPO does NOT guarantee an internship.
SPO internship services are available only to students registered with SPO
Applying for internship with any company or joining a company is entirely the
responsibility/decision of the student concerned.
Internship opportunities provided by SPO covers both industry and academic internships
o During registration for internships, the students are required to notify their preference on
whether they are seeking academic or corporate internships
Information related to student choice (academic/corporate preference) will be
communicated to corporate firms where the student is submitting his application
Students choosing academic option will be permitted to leave their corporate internships,
if selected for both
- Academic internships facilitated by SPO and/or any other internship programs
facilitated through Office of International relations (OIR), IITK are only qualified as
academic internship for the waiver mentioned earlier
No SPO recommended disciplinary actions (internship defaulter) will be imposed
on these students for backing out of accepted corporate internship offer
Internship opportunities provided by SPO is a one-time internship opportunity extended to
registered students of IIT Kanpur
- Support services will only be provided ONLY if their respective academic program allows
the student to take-up internship opportunities
Student is considered to have participated in internship activities ONLY if he has registered
for internships with SPO and have applied to at least one company in that year
Priority for internships will be given to pre final year students
Dual degree students may also apply for internship provided they have not
participated in internship activities in the previous years
- Dual degree students MUST submit to SPO a No Objection Certificate from the
academic advisor and forwarded through the department head to complete the
B. Tech students are eligible to apply for internships in their 3rd year only
Sophomore students may apply only if they qualify the selection criteria set by the
Available opportunity, after exhausting the quota of pre final year
students/available students not qualifying or opting for the opportunity, will only
be shared with the registered students
All the SPO rules pertaining to internship applies to these students also
Double Major students and 3rd year B.S students (wanting to convert to B.S/M.S program)
have the option to declare in advance their choice to sit in either their 3rd year, or their
4th year internships.
Student must be present during the entire Summer Recruitment Process (including PPTs)
of the company, to qualify for selection. Failure to attend any session will disqualify the
student from the selection process.
Student will not be allowed to withdraw a submitted job application AFTER the last day of
application deadline mentioned by the company.
- Once a student withdraws his application for a job profile offered by a company, the
student will not be allowed to re-apply to the same job opening.
If a student backs out of a job application (not appearing for internship process),
disciplinary actions will be imposed on the student which may include cancellation of
registration, restrictions on participating in future SPO activities.
Attending Pre-Placement Talk (PPT) given by a company is mandatory for students who have applied
for a job opening in the company.
Students must get to the PPT venue before the start of the session
No students will be allowed to enter the PPT venue 5 minutes after the start of the session
Attendance of the participating students will be taken by the SPO volunteers 5 minutes into
the start of the session
Exemption on attending PPT sessions are given below
Maximum of two excused absence will be permitted for each student through the entire
Prior approval (leave requests forms available in SPO web site) on this should be obtained
from SPO office (Office Manager) at least 24 hours in advance from the time of conduct of
Exemption approvals will only be given in case of health issues or any unforeseen
circumstance that are beyond the control of the student
Medical documentation explaining the reason for inability of student to attend PPT
should be produced from an institute approved body for health related issues
Leave approvals/leave requests submitted to the institute should be submitted as
proof for exemptions' sought in any other cases.
PPT's missed due to academic clashes will not be counted in the list of 2 excused absence.
- Student should submit the details of class, a copy of class announcement for the
particular time period (send by the concerned faculty) as supporting documents
along with a written request (or email).
Proof of attending class will be sought from the faculty if the student is requesting
for absence due to academic clashes.
Failure to attend PPT session will disqualify the student from participating in selection process of
the company (This does not apply to excused absence or absence due to academic clashes).
Student who fails to appear for a PPT session (non-excused absence for first time) are
required to meet SPO office prior to their next PPT session and handover a written
explanation on reason for absence.
The student will not be allowed to participate in the next PPT unless a formal explanation
is handed over to SPO office.
Second non-excused absence will result in deregistration of student from SPO. The student
will not be allowed to re-register with SPO unless agreed upon by the SPC committee.
Students appearing for any tests/GD/PPT's/Interviews etc. should be present at least 10 minutes
prior to the start of process.
- Entry to the gate will be closed 5 minutes post the scheduled start of the session
- No students will be allowed to attend the session after gate closure and will considered as
a non-excused absence from the session
- Any violation or forced entry after that time limit would be entitled to disciplinary actions
as mentioned later in the document
- Student will be considered to have secured an internship if his/her name appears in the selection
list given by the company on the day of interview.
SPO enforces one internship to one student at the first instance. It is mandatory for the student
to accept the offer from a company if that is the only offer he has received during the day of
If a student receives multiple offers for internship in one day, he/she has to choose one of the
opportunity at the end of the slot.
Opportunity created due to offer rejections (by students with multiple offers) will be filled in from
selection waitlist provided by the company
Waitlisted students can appear for interviews in the next day unless their selection confirmation is
obtained from SPO. Policies for selected students (as detailed earlier) are applicable to these
students once their name is included in the selection list
Student is responsible to check/meet all eligibility criteria which might be required at the time of
joining (academic, medical, etc.) for the opportunity he/she is applying. Ex. CPI requirements set by
the firm, medical fitness, etc.
Students are required to verify the internship details (package, job profile, terms and conditions,
etc.) prior to signing the offer letter
- Verifying the details is entirely the responsibility/decision of the student concerned
- Any discrepancy observed should immediately be brought to the notice of SPO office. Any
concerns or queries related to offers should be directed to the SPO Team who will clarify
the details with the company officials.
- If a student gets an Internship from anywhere other than the SPO, he/she must inform the SPO
within 24 hours by sending an email to firstname.lastname@example.org with a copy to email@example.com.
Student will be deregistered from internship and will not be allowed to participate in the selection
process any further
- Copy of signed acceptance letter must be submitted to SPO office to obtain NOC from
SPO/DOSA/DOAA for participating in internship program.
- Obtaining proper documentation from the firm and submitting to SPO after completing the
internship program is the responsibility of the student.
- Project Verification Form(PVF) and Internship Completion Certificate should be submitted
at SPO office after completion if internship
This is mandatory if the student wishes to include the details in to their resume for future
- The tentative deadline for de-registration from internship is the last day of internship registration,
August 2nd , 2018. Any changes in this will be intimated to students via email and/or will be posted
on SPO website.
- In case of deregistration, approval from SPO chairman may be sought 24 hours prior to the
Student should send in an email request to firstname.lastname@example.org with a copy to
email@example.com the reasons for deregistration
Approval will be communicated to the student via email from SPO office
Pre-Placement Offers (PPO)
- Companies contacted by SPO for internships will be informed about our PPO policy in advance
- Upon receiving the internship completion certificate from the student, the company will be
contacted regarding any Pre Placement offers extended by them
- After completing the internship, students MUST inform SPO on any intimation from the company
on possibility of a PPO being granted in the future. SPO will follow up with the company further and
help the student in receiving the PPO.
Pre-Placement Offers extended to any student (from internships secured through SPO or through
off campus mode) MUST be intimated to the placement office within 24 hours of receiving the
offer. This also includes offers extended by companies that are not participating in the 2018-19
Once a Pre-Placement offer is received from a company
- Students are required to decide on the offer within 1 week of receiving the offer letter or
by the deadline mentioned by the company, whichever is earlier
- If a Pre-Placement Offer is received before the last day of registration for
placements (2018-19), the student MUST take a decision on PPO offer to be
eligible for registration in placements.
- If a PPO is received after the start of placement season, the student MUST
conform his decision within 5 days of receiving the offer or before participating in
the next placement activity, whichever is earlier
- If a student continue with SPO placement process after receiving a PPO offer and
accept the PPO on a later stage will be limiting the opportunity of fellow students
in getting a job offer. Such cases, if found, will be reported to institute authorities
for disciplinary actions. SPO will also inform the firm that has extended the PPO
about the misconduct on part of the student.
Student found concealing the information about PPO will be reported to institute
authorities for disciplinary actions. SPO will also inform the firm that has extended the
PPO about the misconduct on part of the student.
Students are required to verify the job details (package, job profile, terms and conditions,
etc.) prior to signing the offer letter. Any discrepancy observed should immediately be
brought to the notice of SPO office who will clarify the details with the firm
- Signed acceptance letter should be handed over to SPO office for documentation
- Details of joining (date, location etc.), if not mentioned in joining letter, should be
communicated to SPO office once the details are received from the company
- Students must provide their valid/alternate contact information (email, phone numbers,
point of contact at the firm etc.) in the specified form provided by SPO while requesting
for no dues certificate
- No dues certificate from SPO/DOSA will not be issued to placed students unless the signed
offer letter is submitted at SPO office
PPO, if accepted, job will be recorded and the student will NOT be allowed to participate in the
campus placements any further.
PPO, if declined, the student will be allowed to participate in SPO placement process. Rejection
letter will be sent to the company through the SPO.
Any student found to have breached any of these rules will be debarred from the placement
process. If at the time of breach the student is already placed, the company in which he/she
is placed will be intimated of the violation
Eligibility and Guidelines for Academic internships
In an effort to enhance the participation of our student body in technology development, research and
education, IIT Kanpur strongly encourages our students to go for research internships at organizations
of international repute as part of their internship program. All participating firms process will be advised
on the fact that the institute is placing impetus on academic research internships and if the student
secures an academic research internship in the future, the student can opt out of the industry
Criteria discussed below covers ONLY academic internships facilitated by SPO/IITK which include
Research Track Exploration (RTE) facilitated by IITK-NYC office, TAMU-IITK intern program, Mitac
Global link research internships, IIT-DAAD internships and/or any other internship programs
facilitated by Office of International relations (OIR), IITK
Internships secured through direct applications or through any other sources will not be
considered as SPO approved internships
Students selected for all non-approved academic internships will not be eligible for
corporate internship waiver (details provided in the following sections) extended by SPO
All full time registered students of IIT Kanpur are eligible for academic internships services extended
The type, duration and eligibility of these internships vary depending on the requirements set for
Applying for internships, verifying and meeting the selection criteria, application deadlines etc. are
entirely the responsibility of the student
Upon submitting an internship application, it is MANDATORY for students to inform SPO
office on the details within 24 hours by sending an email with details to firstname.lastname@example.org
with a copy to email@example.com
Information related to applications submitted by students for academic internship
programs facilitated by OIR will be
Students if selected for an academic internship, which they have not informed SPO after
applying will be considered as Internship defaulter and under no circumstances will be
eligible for corporate internship waiver (details provided in the following sections) extended
SPO enforces one academic internship to one student policy.
- Students MUST accept an internship offer within 2 weeks days of receiving confirmation
from the academic institute/concerned faculty co-ordinator
- If multiple offers are received within the time period, the student must accept one with in
the 2 week time period after receiving the first offer
- Student must inform in writing to both SPO and OIR about his choice of selection with in
this time period. OIR office will inform the remaining institutions that he has applied
regarding the students choice and non-availability for pursuing internships at the
- If confirmations on academic internships are received prior to the day of corporate
internship interviews, the student must make a selection on whether to opt for academic
or corporate internships for being eligible to participate in the interview
- If the student chooses academic option, they will not be allowed to participate in
corporate internship interviews
If the student chooses corporate option, the academic institute (from where offer
was received) will be informed about the offer rejection by the student
Academic internship policy approved by IITK is listed below
NEW ACADEMIC INTERNSHIP POLICY APPROVED BY THE INSTITUTE (in effect since March 22nd, 2016)
A large number of undergraduate students go for internship in the summers. SPO office facilitates this
by getting companies to interview them for internships. A smaller, but significant, number of students
opt for internships at academic institutions, both in and outside the country. Since the last couple of
years, a number of such internships in North America have been facilitated by the New York office of
the institute. As a policy, the institute would like to promote academic internships more since it
increases the chances of students going for PhD thus eventually increasing the pool of possible faculty
in the country. There are two issues that need to be addressed though: (1) a number of students spam
a large number of faculty asking for internships, and (2) industry internships offers are typically given
before the academic internships. In order to address these concerns as well as facilitate the academic
internships, the following is being implemented. It applies to all students who use the SPO office for
industry or academic internships.
- All students interested in internships will, at the outset, fill up a form stating their preference
between industry and academic internships. This is only a preference indication.
- Every student will be permitted to apply for academic as well as industry internships. The academic
internships here in are only the ones as described in Rule 3.
- Students interested in academic internships can apply only to the positions offered through our
New York office, or through a faculty member of the institute or through SPO.
- Once a student, who had given a preference to academic internship earlier, accepts an academic
internship offer, he/she must give up all other offers (academic or industry) and will not be
permitted to change the choice. This will enable him/her to accept the academic internship within
the scope of Rule 3 and give up the industry internship. If the student has already accepted an
academic internship, he/she will not be able to change it for another academic internship. If student
has accepted an industry internship, the student as per current rules and which stay in force, he/she
will not be able to substitute for another industry internship.
- Academic internships outside the scope of Rule 3 will not be considered for any of these rules. If
you have an industry or academic internship (accepted through SPO/Rule 3 scope) and you secure
an academic or industry internship on your own outside the scope of rule 3 and accept it, you will
be automatically deregistered from placements and will not be allowed to attend placement
process at all.
- Spamming faculty for internships is strongly discouraged and if faculty complaints are received, we
will take it seriously and penalties will include deregistering from placements. Students are strongly
encouraged to bring their direct contacts with overseas and Indian based faculty within the scope
of Rule 3 by keeping the New York Office and/or department faculty actively in the loop and
formalizing through them.
- Students while applying for academic internships must follow the guidelines laid out in the
application material, especially regarding which years are eligible. If the qualifications for eg says
only pre-final year students of B. Tech and Integrated, 2nd year students must not spam and/or
Student conduct and disciplinary actions
- Other than during PPT presentations, under no circumstances the students are not allowed to
have any direct interaction (phone calls, email, through social media etc.) with the company
officials prior to interview time. Students found attempting this would be subject to disciplinary
actions as per prevailing rules of SPO/SPC/Institute.
Cheating/attempt in all forms during the selection process (PPT's, written exams, group
discussions etc.) is a serious offence
- Students caught indulging in such activities would be debarred from internship process
with immediate effect and their registration will be cancelled.
Students involved in these cases will also be subject to Institute/SPO/SSAC disciplinary
actions as per prevailing rules of the Institute.
Students are expected to behave with the companies in a professional and courteous manner. In
case of any misbehaviour on part of recruiter's during interview process, please report the matter
to SPO volunteers/Office immediately. SPO office will inform the respective firms (office) and
follow-up on the issue
Mobile phones are not allowed during any internship related activities. This includes written tests,
PPT's, group discussions, personal interviews etc.
- Institute recommended disciplinary actions for students carrying cell phones to
examination halls will be imposed on students found using cell phones during internship
Additional disciplinary actions as recommended by SPO/SPC will also be imposed for
repeated offence which may even lead to deregistration of students from internship
processes. The penalty may be decided on a case by case manner and the decision of SPC
on this will be binding and will not be reconsidered under any circumstances
Malpractices of any sort during resume submission, written tests, PPT's, group discussions,
personal interviews etc. is strictly prohibited
- Students caught attempting/presenting falsified information during SPO activities will be
reported to institute authorities for disciplinary actions.
- Students involved in these violations will be deregistered from internship process with
immediate effect. Student will be escorted out of the examination centre and will not be
allowed to participate in the current or any of the future placement activities.
- Cancellation of registration for these students will not be revoked unless cleared by SPC
- Students involved will also be subject to Institute/SPO/SSAC disciplinary actions as per
prevailing rules of the Institute.
If student make any false claims in resume submitted for job application
- Internship registration will be cancelled with immediate effect
Offer received will be revoked in case if falsified resume was found after receiving an
Further disciplinary action as per decision of the SPO/SPC will also be imposed on the
- Student, if found to have violated any of the rules and regulations of SPO/IITK other than those
mentioned above or indulging in conduct unbecoming of an IITK student or any behaviour that
may affect the relationship of the institute with a company
- Case will be reported to SPO Chairman, SPC, DOSA, DOAA and SSAC
Students involved in violation of SPO norms will also be subject to Institute/SPO/SSAC
disciplinary actions as per prevailing rules of the Institute
Students if already placed, the concerned firm will be intimated officially on the details of
the violation. Under no circumstances will SPO be responsible for the firm's follow-up
actions which may even include cancellation of the extended offer.
Decision off SPO/SPC will be binding and will not be revoked under any circumstances
Students found to have engaged in any discussion with the recruiters regarding final selection list
during personal interviews will be debarred from participating in all future placement activities
Any sort of misbehaviour on the part of students which affects the decorum of the PPT or the
selection process or the reputation of SPO attracts a severe penalty as per discretion of SPO/SPC
o The disciplinary action may be decided on a case by case manner and may vary
depending on the severity of the situation.
It Is MANDATORY for students to honour the commitment after accepting an internship offer from a
company. Exemption will only be given to students who secure academic internships through SPO,
details of which are given earlier
If a student fails to honour an internship offer through SPO (for any reason including obtaining an
internships through off-campus mode), the student will be considered as an internship defaulter1.
If a student does not disclose an internship offer received through off campus mode (on a prior
date) or about an academic internship secured
- Disciplinary action as per decision of the Chairman, SPO/SPC will be imposed on the
Decision off SPO/SPC will be binding and will not be revoked under any circumstances
- Upon accepting an internship offer, the student must keep himself/herself available for the entire
duration of the internship at the company. A student, who leaves the Internship of SPO before or
during the stipulated internship period after getting selected, shall be termed as an Internship
- Spamming faculty for academic internships is strongly discouraged. If a complaint is received
- DISCIPLINARY ACTIONS AS PER INSTITUTE AND SPO POLICIES will be initiated against the
student. SPO penalties will include deregistering from placements and/or categorizing the
student as INTERNSHIP DEFAULTER
If the student have received an offer, clearance WILL NOT be given to join the program
NO REQUESTS on revision of these disciplinary actions will be entertained once these
penalties are imposed.
Any sort of misbehaviour on the part of students which affects the decorum of selection process
or the reputation of SPO attracts a severe penalty as per discretion of SPO/SPC
- The disciplinary action may be decided on a case by case manner and may vary
depending on the severity of the situation.
- In case of any discrepancies, all decisions taken by Chairman, SPO would be final.